Policy and Program

Policy & ProgramWhat is a Policy and Program?

A health and safety policy statement, signed by your company president and dated, should contain references to:

  • the importance of the health and safety of all employees
  • compliance with health and safety legislation
  • objectives of your health and safety program and the fact that the program activities are integrated into all functional operations
  • the responsibilities of everyone in the workplace.

Your health and safety program sets out your plan to back up your health and safety policy statement. It should include:

  • the responsibilities of everyone in your workplace to meet their health and safety obligations
  • identification of functional responsibilities related to major functions within your company, including holding the appropriate managers accountable for
    • policy setting
    • allocating funds to implement the overall health and safety aspects of your operation
    • having human resources identify the essential requirements for each job, assessing the physical demands of all jobs, and matching physical requirements of the work with the physical capabilities of the individuals performing the work
    • having your purchasing department obtain health and safety information from suppliers, and including health and safety specifications when purchasing machinery, equipment and materials
  • provisions for ensuring that your Joint Health and Safety Committee is compliant with the legislation
  • a plan to assess working conditions, including periodic inspections
  • a plan to assess and control hazards
  • a plan for the provision and maintenance of any required personal protective equipment
  • a plan to provide first aid facilities, including the required number of personnel trained in first aid
  • communication to everyone in the workplace about your commitment, involvement, interest and concern about health and safety
  • provision for providing information, instruction and supervision to protect the health and safety of your workers
  • the establishment of standards for all your program activities and the measurement of performance against those standards.

What the law says

Ontario’s Occupational Health & Safety Act (OHSA) requires employers to prepare, and review at least annually, a written occupational health and safety policy, and to develop and maintain a program to implement that policy [s.25(j)].

How having a policy and program can help your business

Workplace injuries and illnesses can be prevented. The key to achieving safe production is to identify and control all workplace health and safety hazards. Employee health and safety are integral to productivity. A management system that integrates health and safety activities into all aspects of your company's operations will help achieve positive results in productivity, quality, and above all, the health and safety of your employees.

What you can do

Experience shows that the clearly demonstrated commitment of senior managers to workplace health and safety has a positive influence on employee attitudes. Your written policy, backed by a sound program, is a way to establish this commitment.

Downloads

Closing the Loop:  Setting Up a Health & Safety System in your Small Business (Generic)

Closing the Loop: Setting Up a Health & Safety System in your Small Business (Generic)

This guide helps you navigate through the rules and regulations that govern workplace health and safety.  Includes a self-assessment tool to help you get started.

To purchase a copy of this guide, please visit the online catalogue.
1934 KB pdf
Closing the Loop:  Setting Up a Health & Safety System in your Small Business (Manufacturing)

Closing the Loop: Setting Up a Health & Safety System in your Small Business (Manufacturing)

Developed in partnership with the Canadian Manufacturers & Exporters (CME), this guide helps you navigate through the rules and regulations that govern workplace health and safety.  Includes a self-assessment tool to help you get started.

To purchase a copy of the guide, please visit the online catalogue.
1963 KB pdf
Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Landscaping & Growers)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Landscaping & Growers)

Developed in partnership with Landscape Ontario, this guide helps you navigate through the rules and regulations that govern workplace health and safety.  Includes a self-assessment tool to help you get started.

To purchase a copy of the guide, please visit the online catalogue.
2213 KB pdf
Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Tourism & Hospitality)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Tourism & Hospitality)

Developed in partnership with the Tourism Industry Association of Ontario, this guide helps you navigate through the rules and regulations that govern workplace health and safety.  Includes a self-assessment tool to help you get started.

To purchase a copy of this guide, please visit the online catalogue.
1998 KB pdf
Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Vehicle Sales & Service)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Vehicle Sales & Service)

This guide helps you navigate through the rules and regulations that govern workplace health and safety.  Includes a self-assessment tool to help you get started.

To purchase a copy of this guide, please visit the online catalogue.
907 KB PDF
Good Housekeeping at Work

Good Housekeeping at Work

Experience has shown that good housekeeping is an essential part of your company's health and safety program and benefits both employers and employees.
228 KB pdf
Hazard Management Tool

Hazard Management Tool

The purpose of this tool, developed by the WSIB in collaboration with the HSO members, is to provide workplaces with a step-by-step approach to recognizing, assessing and controlling hazards, and monitoring the ongoing effectiveness of those controls.
60 KB pdf
Health and Safety Action Plan Form

Health and Safety Action Plan Form

Since each workplace is unique, no training program can provide information on workplace-specific hazard controls. That is why JHSC members must create an action plan to identify, assess and control the significant hazards in consultation with the employer. Use this electronic form to help you formulate your action plan.
393 KB pdf
Injury Analysis Report Form

Injury Analysis Report Form

Use of this form will help you document workplace injuries to determine whether there are gaps in your health and safety policy and program.  See "Injury Analysis Report Form - Instructions to Complete" to help you complete this form.
428 KB pdf
Injury Analysis Report Form - Instructions to Complete

Injury Analysis Report Form - Instructions to Complete

Use these instructions to help complete the "Injury Analysis Report Form".
370 KB pdf
Injury Reporting Information

Injury Reporting Information

Injury reporting information including requirements related to workplace injuries or illnesses that vary depending on the severity and nature of the incident. This includes critical injury, injury or illness requiring medical treatment and other events that require MOL notification.
111 KB pdf
Starting Your Health and Safety Program

Starting Your Health and Safety Program

Employee health and safety are integral to productivity.  A management system that integrates health and safety activities into all aspects of the operations will help achieve positive results in productivity, quality, and the health and safety of employees.  This guideline highlights some critical health and safety program activities.
253 KB pdf
Work Permits

Work Permits

This document explains work permits and when they are needed.
327 KB pdf

Consulting Services

General Consulting Services

General Consulting Services

Integrating health and safety into your workplace is good business.  WSPS’ consultants employ a results-based approach to health, safety and environment, focused on building self-reliance,  and enabling your organization to implement, manage and continually improve your health and safety programs.

WSPS Safety Group

WSPS Safety Group

WSPS is the largest Safety Group provider and one of the longest running sponsors in the province. With our extensive experience and proven track record, by working with us and other member firms participating firms can achieve better results, and qualify for WSIB rebates.

Training

Hiring Outside Contractors (1/2 day)

Hiring Outside Contractors (1/2 day)

This 1/2 day course will help you understand your health and safety responsibilities as they relate to hiring outside contractors.
View Details 
$149.00

Managing Safety of On-Site Contractors (1/2 day)

Managing Safety of On-Site Contractors (1/2 day)

Learn about and gain experience with managing the key elements of on-site contractor safety in this 1/2 day course.
View Details 
$149.00

E-Courses

Developing an Occupational Health and Safety Program (English) (1 hour)

Developing an Occupational Health and Safety Program (English) (1 hour)

Organizations of all sizes can learn how to build an effective program.
View Details 
$64.00

Developing an Occupational Health and Safety Program (French) (1 hour)

Developing an Occupational Health and Safety Program (French) (1 hour)

Organizations of all sizes can learn how to build an effective program.
View Details 
$64.00

Due Diligence in Occupational Health and Safety (English) (1 hour)

Due Diligence in Occupational Health and Safety (English) (1 hour)

Discover practical steps to implement due diligence in your workplace.
View Details 
$64.00

Due Diligence in Occupational Health and Safety (French) (1 hour)

Due Diligence in Occupational Health and Safety (French) (1 hour)

Discover practical steps to implement due diligence in your workplace.
View Details 
$64.00

Environmental Management Systems (English)

Environmental Management Systems (English)

Knowledge needed to implement an environmental management system for your organization's needs.
View Details 
$64.00

Environmental Management Systems (French)

Environmental Management Systems (French)

Knowledge needed to implement an environmental management system for your organization's needs.
View Details 
$64.00

Health and Safety for Senior Executives: Legislation and Liability (English) (1 hour)

Health and Safety for Senior Executives: Legislation and Liability (English) (1 hour)

Reduce liabilities and increase organizational compliance through high performance health and safety leadership.
View Details 
$64.00

Health and Safety for Senior Executives: Legislation and Liability (French) (1 hour)

Health and Safety for Senior Executives: Legislation and Liability (French) (1 hour)

Reduce liabilities and increase organizational compliance through high performance health and safety leadership.
View Details 
$64.00

Occupational Health and Safety Management Systems (English)

Occupational Health and Safety Management Systems (English)

Knowledge to implement a health and safety management system suited to your organization's needs.

View Details 
$64.00

Occupational Health and Safety Management Systems (French)

Occupational Health and Safety Management Systems (French)

Knowledge to implement a health and safety management system suited to your organization's needs.

View Details 
$64.00

Occupational Health, Safety and Environmental Management System (English)

Occupational Health, Safety and Environmental Management System (English)

Knowledge needed to implement an HSE management system.
View Details 
$99.00

Occupational Health, Safety and Environmental Management Systems (French)

Occupational Health, Safety and Environmental Management Systems (French)

Knowledge needed to implement an HSE management system.

View Details 
$99.00

Office Health and Safety (English) (1 hour)

Office Health and Safety (English) (1 hour)

This course provides a practical introduction to office health and safety for managers, supervisors and employees, including health and safety committee members.
View Details 
$49.00

Office Health and Safety (French) (1 hour)

Office Health and Safety (French) (1 hour)

This course provides a practical introduction to office health and safety for managers, supervisors and employees, including health and safety committee members.
View Details 
$49.00

Reference Products

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Generic)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Generic)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business is a practical solution intended to guide small business owners through the requirements of a health and safety program.
View Details 
$20.00

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Landscaping & Growers)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Landscaping & Growers)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business is a practical solution intended to guide small business owners through the requirements of a health and safety program.
View Details 
$20.00

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Manufacturing)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Manufacturing)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business is a practical solution intended to guide small business owners through the requirements of a health and safety program.
View Details 
$20.00

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Retail)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Retail)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business is a practical solution intended to guide small business owners through the requirements of a health and safety program.
View Details 
$20.00

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Tourism & Hospitality)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Tourism & Hospitality)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business is a practical solution intended to guide small business owners through the requirements of a health and safety program.
View Details 
$20.00

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Vehicle Sales & Service)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business (Vehicle Sales & Service)

Closing the Loop: Setting Up a Health & Safety System in Your Small Business is a practical solution intended to guide small business owners through the requirements of a health and safety program.
View Details 
$20.00

Inspecting Physical Conditions, Guidelines for Setting Standards (8th Edition)

Inspecting Physical Conditions, Guidelines for Setting Standards (8th Edition)

NOTE: Effective December 15, 2017, this publication will no longer be available.
Watch for a new 9th Edition coming in the Spring of 2018. 
 A comprehensive, print-based resource that identifies applicable laws and standards and provides detailed guidelines relating to over 30 workplace hazards and 20 controls.
View Details 
$119.00

Articles

Boost safety with WSPS’ Safety Group

Boost safety with WSPS’ Safety Group

After years of respectable health and safety performance, The Original Cakerie's 300+ employees in London, Ontario went on to achieve an astonishing four-year run with no lost-time injuries. The secret to this success? WSPS' Safety Group helped the company benchmark where it needed to be, and then achieve and maintain the desired level of performance, says Brian Gallacher, Director of Employee Experience & Corporate Health and Safety.
Oct 12, 2017
WSPS Safety Group: save money and boost H&S

WSPS Safety Group: save money and boost H&S

Make 2018 a year of breakthrough health and safety success for your company by joining WSPS’ Safety Group. Member companies earn WSIB premium rebates as they build a sustainable health and safety program. "It's like putting your premiums back into your pocket," says Lisa Graham, program lead for WSPS' Safety Group.
Sep 12, 2017
GE Canada’s mental health strategy: saving minds and resources

GE Canada’s mental health strategy: saving minds and resources

In 2013, GE Canada launched its Our Minds, Our Health mental health strategy. Its vision: to create a nurturing, stigma-free, respectful and trusting work environment for almost 7,000 employees located in major manufacturing facilities and sales and service locations across the country.
Jun 13, 2017
7 best practices to create a safe and healthy workplace while increasing your bottom line

7 best practices to create a safe and healthy workplace while increasing your bottom line

"Canada's workers are both overwhelmed and overworked," says mental health expert Dr. Ian Dawe. The resulting stress translates into $6 billion dollars a year in lost productivity and lost time, but Dawe says there is an alternative. "Understanding the human cost of workplace mental health helps employers develop action plans that will improve the bottom line as well as employee well-being."

Jan 13, 2017
Canada's Best H + S Culture Award winner:

Canada's Best H + S Culture Award winner: "We don't need a better hard hat"

In 2011, New Brunswick Power Corporation (NB Power) launched a new safety campaign - "We don't need a better hard hat" - that galvanized workers to achieve new levels of health and safety performance. It also captured the essence of what is now an award-winning health and safety culture.

Dec 01, 2016
6 ways to prepare for marijuana legalization

6 ways to prepare for marijuana legalization

In just about one year, marijuana is expected to be legalized in Canada. However, there are no details on what this means and what tools will be made available to employers. So far, there has been no indication this will include explicit legislation allowing employers to carry out post-incident, reasonable cause, random or other testing.

Jul 29, 2016
Confirmed! 6 evidence-based leading indicators can predict H&S performance

Confirmed! 6 evidence-based leading indicators can predict H&S performance

Researchers have identified six evidence-based leading indicators that can predict future health and safety performance - and help workplaces achieve maximum results. "Score well on these indicators and you should see it reflected in good performance in the future," explains Illia Tchernikov, WSPS program lead, OHS Research. "Score poorly and you should see an increase in injuries and illnesses."

Mar 03, 2016
Inside the Vancouver Airport Authority's award-winning H&S culture

Inside the Vancouver Airport Authority's award-winning H&S culture

Vancouver International Airport (YVR) is a busy place. In 2015, the airport welcomed more than 20 million passengers, a new record for one of Canada's fastest growing airports. "It's like a small city," says Kevin Hong, manager of health and safety for Vancouver Airport Authority, which is responsible for developing and maintaining airport infrastructure and overseeing the day-to-day operations at YVR.

Jan 12, 2016
5 ways to add winter hazards into your slip, trip and fall prevention program

5 ways to add winter hazards into your slip, trip and fall prevention program

Slips, trips and falls consistently rank among the top four causes of workplace injuries. As temperatures drop and rain turns to snow and ice, WSPS consultant Kevin Smith offers tips on how to incorporate winter hazard considerations into your existing slip, trip and fall prevention program.

Dec 07, 2015
Manage productivity and safety together and you'll do better in both, research shows

Manage productivity and safety together and you'll do better in both, research shows

Witnessing the aftermath of the death of a co-worker while working years ago as a summer student immediately drove home the value of safety for David Johnston, now an associate professor of operations management and information systems at York University's Schulich School of Business. As he puts it, "On a personal level I know what it means to workers when a really bad thing happens in the workplace." Through extensive research, Johnston has also learned what it can mean to a business: "companies that are really good at safety are usually really good at production, and companies that are really bad at safety are really bad at production."

Dec 07, 2015
Champions of beer, responsibilities and health and safety

Champions of beer, responsibilities and health and safety

Ted Moroz, President of The Beer Store, first discovered how deeply he felt about creating a healthy and safe workplace when he bumped up against the apathetic attitude of a boss who figured if employees weren't 100%, they should just go off on disability. Moroz believed the employer should do everything possible to care for employees and keep them in the fold. He didn't listen to his boss and he brought people back on modified work. Many still work with him today.

 

Sep 04, 2015
Compass Group Canada: what a potential H + S culture award winner looks like

Compass Group Canada: what a potential H + S culture award winner looks like

Every year, as senior management and hundreds of others look on at Compass Group Canada's annual conference, one person from among the company's 29,000 employees will receive the Crystal Award for outstanding contribution to health and food safety. It's an essential moment in the organization’s ongoing commitment to enrich its health and safety culture.

 

Aug 06, 2015
Precedent-setting fine emphasizes need for sexual harassment policies

Precedent-setting fine emphasizes need for sexual harassment policies

A $200,000 fine for an employer who sexually harassed workers holds important lessons about organizational culture, vulnerable workers, and sexual harassment programs. WSPS consultant Margaret Cernigoj offers timely advice in the wake of this case and in light of Ontario's action plan to curb sexual harassment.

Jul 14, 2015
7 proven tips to make your orientation training a success

7 proven tips to make your orientation training a success

A decade ago, MPS Property Services decided to take a more active approach to health and safety. "We jumped in with both feet," says Ken Jorgenson, the company's operations manager and health and safety coordinator. Now, he says, "We're at a place where safety has become an everyday part of how we work." It all starts with orientation training. "For people who join the company, health and safety starts on day one."

May 13, 2015
10 tips for safely delivering goods and materials

10 tips for safely delivering goods and materials

"Non-routine work such as making deliveries to new locations can often be high risk," warns Janet Bewers, a WSPS business developer. "Lack of familiarity with the location is just one risk. Other variables include heavy traffic and poor weather conditions."

Apr 08, 2015
What you need to know about Ontario's sexual violence and harassment action plan

What you need to know about Ontario's sexual violence and harassment action plan

Under Ontario's proposed new plan, employers will face requirements for preventing sexual harassment. Part of a broader social effort to protect people from sexual violence and harassment, these requirements will come with tools to help workplaces implement changes. Here's what you need to know.

Apr 08, 2015
Keeping third parties safe in your workplace: learn from an expert

Keeping third parties safe in your workplace: learn from an expert

Steel manufacturer ArcelorMittal Dofasco routinely has 300 third party employees working on site - and a comprehensive process to keep them as safe as its own employees. "We can't afford third parties on our property not performing to our expectations," explains senior health and safety specialist Steve Hinds. You may not have as many third party employees at your workplace, but ArcelorMittal Dofasco's third party compliance program still offers lots to learn from and apply.

Jan 12, 2015
Safety and business: one award winner’s strategic approach

Safety and business: one award winner’s strategic approach

Peter van Stralen, president and CEO of Sunshine Brands, is the latest recipient of an Ontario Premier's Award (business) for outstanding college graduates in Ontario. Graduating as a landscape technician in 1990, van Stralen has helped turn a family landscape business into a multi-million dollar brand with over 200 locations in Canada and the U.S. under two franchise concepts, The Grounds Guys and the Sprinkler Guys. Van Stralen is also a founding member of the CEO Health + Safety Leadership Network, a new group of forward thinking senior leaders who embrace their role as champions and influencers in the growth of sustainable businesses and communities in Ontario and beyond. He considers safety a critical success factor in sustaining the company's success. Here's what he told WSPS Network News in a recent conversation.

Jan 12, 2015
Travelling for work: bring your employees back safe and healthy

Travelling for work: bring your employees back safe and healthy

Despite our increasingly wired world, most business people will take a handshake over a phone call or videoconference any day. A handshake makes creating new business opportunities, smoothing troubled transactions, and closing deals much easier.

Jul 04, 2014
Medical marijuana and other prescription drugs at work: 9 steps to create a supportive and productive workplace

Medical marijuana and other prescription drugs at work: 9 steps to create a supportive and productive workplace

As of March 31, regulatory changes at Health Canada allow physicians and nurse practitioners to prescribe medical marijuana. No one expects a surge in users, but it's a timely reminder to include prescribed or approved medications in your drug and alcohol policy. Some medications are potentially intoxicating, or may cause nausea, drowsiness or other side effects that could compromise safety and productivity.

Apr 03, 2014