Meet your next AODA deadlines with this handy guide
On track to meet your Accessibility for Ontarians with Disabilities Act (AODA) obligations? Ontario's ambitious program to eliminate barriers for Ontarians with disabilities comes with workplace compliance deadlines. A series of tables below explains what's required to satisfy upcoming obligations. Failure to meet these deadlines puts employers at risk of fines, as well as less traditional but potentially greater consequences, such as being called up before the Human Rights Tribunal of Ontario.
"Between 2013 and 2014, 74% of complaints before the tribunal were based on employment, and 54% of these were based on the duty to accommodate disability under Ontario's Human Rights Code," says Jennifer Threndyle, a WSPS consultant and expert on complying with AODA. "This is significant. Many employers don't seem to be aware of this duty."
The financial consequences could be severe. "The average cost to an employer of a case going through the Human Rights Tribunal of Ontario that isn't settled in remediation, is $250,000," warns Threndyle. Her source: counsel for the Ontario Human Rights Commission, who spoke at a well-attended AODA session at WSPS' national Partners in Prevention Health & Safety Conference & Trade Show in April.
But don't lose sight of the bigger picture: people living with a disability represent a significant employment resource for Ontario employers. Complying with AODA and its standards will enable you to tap into this under-used resource and help achieve a fully accessible Ontario by 2025.
What you may not realize is that you can build on processes and skills already in place. For example, meeting AODA and Occupational Health and Safety Act requirements involves similar approaches to policy development and implementation. Both acts require a policy. Both require assessing the current state, identifying opportunities for improvement, and developing an implementation plan. "What this means in functional terms," says Threndyle, "is that applying an integrated approach to AODA and health and safety will help you reduce costs while increasing organizational effectiveness."
We can help you comply
Threndyle and her team of AODA experts have been busy delivering 3-hour onsite awareness sessions and consultations across the province. "We can help you get up to speed and in a position to manage compliance on your own," says Threndyle. To learn more about what WSPS has to offer, contact Customer Care via telephone: 905-614-1400 or e-mail: customercare@wsps.ca.
For more on upcoming AODA deadlines, see the tables below.
Integrated Accessibility Standards Regulation - Section 7 - Training
Private and not-for-profit organizations with 1-49 employees have until January 1, 2016 to meet this requirement. Organizations with 50+ employees or more had until January 1, 2015.
Section | What's Required | What to do |
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7.1 - Training on the standards and the Human Rights Code as it pertains to persons with disabilities |
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Information and Communication Standards - Section 11 - Feedback
Private and not-for-profit organizations with 1-49 employees have until January 1, 2016. Organizations with 50+ employees had until January 1, 2015.
Section | What's Required | What to do |
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11.1 - Receiving and Responding to Feedback |
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Information and Communication Standards - Section 12 - Accessible Formats
Private and not-for-profit organizations with 50+ employees have until January 1, 2016 to meet this requirement. Organizations with 1-49 employees have until January 1, 2017.
Section | What's Required | What to do |
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12.1 - On request, provide accessible formats and communication supports for feedback |
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12.2 - Consultation |
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12.3 - Notify the public |
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Employment Standards - Section 22 - Recruitment
Private and not-for-profit organizations with 50+ employees have until January 1, 2016 to meet this requirement. Organizations with 1-49 employees have until January 1, 2017. Except where indicated otherwise, these deadlines also apply to Sections 23-31.
Section | What's Required | What to do |
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22 - Recruitment General |
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Employment Standards - Section 23 - Selection
Section | What's Required | What to do |
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23.1 - Recruitment Selection |
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23.2 - Candidate or Applicant Consultation |
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Employment Standards - Section 24 - Offers of Employment
Section | What's Required | What to do |
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24 - Offers of Employment |
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Employment Standards - Section 25 - Accommodation Policy
Section | What's Required | What to do |
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25.1 - Policy Notification |
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25.2 - Hire Notification |
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25.3 - Policy Changes |
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Employment Standards - Section 26 - Accessible Formats and Communication Supports
Section | What's Required | What to do |
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26.1 - Accessible Format and Communication Supports |
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26.2 - Employee Consultation |
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Employment Standards - Section 28 - Individual Accommodation Plans
This section applies only to organizations with 50+ employees
Section | What's Required | What to do |
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28.1 - Written Process |
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28.2 - Prescribed Elements |
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28.3 - Individual Accommodation Plans |
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Employment Standards - Section 29 - Return to Work Process
This section applies only to organizations with 50+ employees
Section | What's Required | What to do |
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29.1 - Written Process |
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29.2 - Process Steps |
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Employment Standards - Section 30 - Performance Management
Section | What's Required | What to do |
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30 - Performance Management Process (performance reviews, coaching, progressive discipline) |
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Employment Standards - Section 31 - Career Development
Section | What's Required | What to do |
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31 - Career Development |
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Employment Standards - Section 32 - Redeployment
Section | What's Required | What to do |
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32 - Redeployment Process |
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