Joint Health & Safety Committee Frequently Asked Questions

JHSC stands for Joint Health & Safety Committee. It is an advisory group required under s.9 of the Occupational Health & Safety Act (OHSA). The committee is made up of management and worker representatives who work together to identify health and safety problems and recommend solutions. Members meet regularly to:

• discuss health and safety concerns
• make recommendations to the employer, and
• follow-up on progress made

The responsibilities of a Joint Health and Safety Committee are:

• Workplace inspection
• Hazard identification
• Provide written recommendations
• Consult on workplace testing
• Participate in information gathering
• Consult on workplace training on hazardous materials

Committees are generally required where:

• 20 or more workers are regularly employed, or
• a toxic substance order applies, or
• a designated substance regulation is applied (e.g. a regulation for lead or isocyanates)

For most companies, compliance means having at least two committee members - one worker and one management representative - certified in health and safety. Visit our JHSC Overview Page to Select the Training that's right for your business.

For mushroom, greenhouse, dairy, hog, cattle, and poultry farming operations, JHSC Certification training is required if there are 50 or more workers.

The construction industry has different requirements for joint committees. Please refer to specific information at IHSA.

A Health and Safety Representative is an employee elected, as an individual or as a member of a health and safety committee or both, to represent the views of employees in relation to health and safety at work.

Generally speaking, a health and safety representative has the same responsibilities and powers as a joint health and safety committee member. These include:

• identifying actual and potential workplace hazards inspecting the workplace at least once a month or, if that is not practical, inspecting the workplace at least once a year and at least part of the workplace each month in accordance with a schedule agreed upon by the representative and the employer (constructor)
• being consulted about and being present at the beginning of health and safety-related testing in the workplace
• making recommendations to the employer about health and safety in the workplace, and
• participating in the first and second stage investigation of work and inspecting workplaces when there are critical injuries or fatalitie
• For more information, please visit our Joint Health and Safety Committees / Health and Safety Representative topic page.

At least one member of the committee representing the workers, and one member of the committee representing the employer must complete certification training.

Certification Training is a mandated training program under the OHSA. It is intended for management and worker members of Joint Health and Safety Committees who wish to become designated as “certified members” under the Act. The intent of the law is to give members of Joint Health and Safety Committees greater knowledge with which to carry out their responsibilities.

The JHSC certification comprises of 2 parts which need to be completed sequentially followed by Refresher trainings every 3 years to preserve your certification status.

Joint Health and Safety Committee (JHSC) Certification is a process of:

1. Completing in-depth workplace health and safety training with a Chief Prevention Officer (CPO)-approved provider. Visit our JHSC overview page to select the CPO approved training course for your needs.

2. Obtaining proof (your certificate) of having completed that training from the Ministry of Labour.

• 6-19 employees – a committee is not required, but one employee must be chosen as the Health and Safety Representative.
• 20-49 employees – two members required, both certified
• 50+ employees – at least 4 members, 2 certified.

WSPS offers training in a format that suits your needs. Please note that JHSC training comprises of 2 parts which need to be completed sequentially followed by Refresher trainings every 3 years to preserve your certification status.

JHSC Part 1 Certification is offered 2 ways:

1. Online Instructor Led Training options are available, if you can't find location near you.
2. We also have Online eLearning. This course is designed to help you learn at your own pace, at a time that works with your schedule.

JHSC Part 2 Certification is sector specific training and is offered online by an Instructor. Click to select dates/times below:

1. Warehousing & Distribution
2. Service
3. Offices
4. Manufacturing
5. Agriculture

Refresher Training is for all sectors and is offered online by an Instructor.

Workplace Safety and Prevention Services (WSPS) is an Ontario Chief Prevention Office (CPO) approved training provider for the JHSC Certification training program.

• Part Two must be completed within 1 year of Part One
• If JHSC Part 2 training is not completed within 12 months of completing JHSC Part 1 training, JHSC Part 1 training must be completed again
• Refresher Training must be taken every 3 years to maintain certification status

JHSC members who are trained under the current Standards are required to take JHSC Refresher Training every three years from the date of becoming certified, and every three years thereafter, in order to maintain their certification. Failure to meet this requirement may result in revocation of the member's certification status by the CPO (Chief Prevention Officer).

Yes. If you completed Part 1 Training under the 1996 standard and did not finish Part 2 Training by March 1, 2016, in order to be certified, you have two choices. You can either:

1. Take Part 1 and Part 2 of a CPO approved JHSC training program with a CPO-approved provider; or
2. Use the Part 1 training under the 1996 Standard and take a CPO-approved Part 2 training program from a CPO-approved training provider under the current JHSC Certification Training Standards.

Either way, you will be required to take JHSC Refresher Training every three years to maintain your certification. For more information on the requirements for JHSC, please see Appendix B of the Training Provider Program Standard.

You are free to complete Part 2 training more than once to increase your knowledge of workplace-specific hazards. However, completing only Part 2 training without completing a Part 1 Training course will not lead to a new certification.

If you complete an additional Part 2 course, your certification received under the 1996 Standard will remain valid.

You are free to complete Part 2 training more than once to increase your knowledge of workplace-specific hazards. However, completing only Part 2 training without completing a Part 1 Training course will not lead to a new certification.

If you complete an additional Part 2 course, your certification received under the 1996 Standard will remain valid.

Obtaining a new certification by completing Part 1 and Part 2 training within the required timelines will not affect your existing certification status.

In order to maintain your additional certification, you must take an approved JHSC Refresher Training every three years (i.e. within three years of completing Part Two Training or your last Refresher Training).

If you do not complete the Refresher Training and maintain the second certification, your original certification under the 1996 Standard will remain valid.

If you do not complete your JHSC Part 2 training within 12 months of completing JHSC Part 1 your JHSC Part 1 training must be completed again.

Yes. A certified member may request a one-time exemption for Refresher as long as they apply before the 3 year expiry and he or she is an active member (i.e. engaged as a member of the workplace JHSC within the past 12 months). This exemption would extend the required period for Refresher Training by an additional three years for the active member.

If you do not take a Refresher Training program within three years of completing Part Two or a previous Refresher course, and you did not receive a one-time exemption, your certification may be revoked by the CPO. If your certification is revoked, you will have to re-take certification training (i.e. JHSC Part One and Part Two certification training courses and Refresher training) in order to be re-certified.

No. The exemption form must be completed and sent to the Ministry within three years of completing Part Two or Refresher Training. If you do not complete your Refresher and the Ministry does not receive a request for exemption within the allowed timeframe, your certification may be revoked by the CPO.

All JHSC members who received certification after the new Ministry of Labour, Immigration, Training and Skills Development (MLITSD) training standards came into effect on March 1, 2016, are required to take a certification refresher training course every 3 years in order to maintain their status.

Committee members are required to meet at the workplace at least once every three months [subsection 9(33)]. More frequent meetings may be useful, particularly in industries where the work involves hazardous substances or procedures.

You will need to contact WSIB to obtain a Form 82 ("1-2-3-4 Poster"). This will be provided to you free of charge.